Payments Cancellation Terms & Conditions



Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form, the organiser will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.


Once a signed Booking Form is received, a confirmation of the exhibition will be e-mailed to you with an accompanying invoice.
Terms and Conditions of Supporter will be included in the Supporter agreement as well.


Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.
In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-Advise” form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.


  • 60% upon receipt of the Sponsorship agreement and first invoice
  • 40% by December 25, 2019

All payments must be received before the start date of the Meeting. Should the Exhibitor fail to complete payments prior to the commencement of the Meeting, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.


Cancellation or modification of support items must be made in writing to the Support & Exhibition Sales Department:
The organizers shall retain:
  • 10% of the agreed package amount if the cancellation/ modification is made before October 25, 2019, inclusive
  • 50% of the agreed package amount if the cancellation/ modification is made between October 25, 2019 – February 25, 2020, inclusive
  • 100% of the agreed package amount if the cancellation/ modification is made after February 25, 2020, onwards


VAT (Subject to Change)
All Supporter prices are exclusive of VAT and are subject to VAT at the local rate which will be added to the invoice.
Mr. Richard Asquith
TH/IF VAT Services Managing Director
+44 (0) 870 067 8881 Work
+44 (0) 79 777 23645 mobile
Dolphin House’ 2-5 Manchester Street
Brighton BN2 1TF, United Kingdom

Applications for Support and/or Exhibition must be made in writing with the Booking Form!